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Game Management

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Revision as of 05:04, 19 January 2018 by Kristin C. (Talk | contribs)

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My Games Page

The My Games page, you can join games, create games, manage the games you are a part of. It is accessible either by clicking on the Games option on the Site's main navigation bar or clicking on the My Games option from the Games drop-down menu when you hover your mouse there.

Game List Page v02.jpg

1. Search

Across the top of My Games is a search bar. You can use the search bar to filter your Game List based on tags and keywords.

2. Game List

The bulk of the page is taken up by the Game List, which shows all the games you can access. Each listed game shows several pieces of information:

  • Click the Game Title to be taken to the Game Details page.
  • The Game Image will also take you to the Game Details page.
  • Launch Game will take you straight into the tabletop for the game.
  • Player Icons are listed for each game, showing you who else plays that game.
  • The Last Played On date tells you when last the game was in session.
    • Games created by you have a Creator badge.
    • Games you are a Co-GM on have a GM badge.
    • Games you are a player in are unadorned.

3. Buttons

At the top right are a collection of buttons for creating, copying, and adding games to your Game List.

  • + Create New Game takes you through the game creation process to set up a new game.
  • Access the Dev Server takes you to the Developer's Server, a Pro subscription perk.
  • Copy from Dev takes you to a page that lets you copy a game from the Developer Server to the Production Server, a Pro subscription perk.
  • Find a Group takes you to the Looking for Group Tool, so you can find more games to join.

4. My Tags

On the right edge is the My Tags box lists all the tags you have defined in decreasing order by how many games have them. You can click a tag to instantly filter the list down to only games with that tag.

Game Details Page


Each Game you create in Roll20 has its own dedicated details page. For Game Creators and GMs, this is the primary configuration portal for the Game. For Players, this is the centralized location for out-of-game resources such as Journal entries and the Game's private Forum.

Game Icon

At the top of the Game Details page is the Game Icon, which is used to represent your game in the Game List and Looking For Group Listing (if enabled), and also gives your players a feel for your Game. This uploaded image will be added to your Art Library. To set the image, all you need to do is drag a file onto this section, or click the Choose a File... button to be prompted to find a file on your computer. If you already have a Game Icon and want to change it, you can hover over the image and click the Change Image link.

Game Name

The Game Name is used to identify your Game in the Game List and Looking For Group Listing. You can change the Game Name at any time by clicking the name to edit it. Once you are satisfied with the name, you can click the Save button.


The Players section down the right side shows information about the players who are members of this game.


At the top is a section that describes the game's Creator. Clicking anywhere in this section will take you to the Creator´s user page.

GameDetails PlayerMenu.png

Joined Players

Below the Creator section all of the Players who have joined the Game are listed. Clicking any of the Players‘ icons or names will take you to that Player‘s user page.

Creators and GMs can click the Invite Players button to open a new window and invite more Players via email address, review pending invites and get a unique game ID link that can be copy and pasted to additional Players.

The Game‘s Creator can hover over a Player‘s icon to manipulate the permissions for that Player.

  • Promote to GM will grant that Player GM status in the Game, commonly called a co-GM. This is useful for jointly running a Game with someone else or if the Creator would like to become a Player in a Game they created. Promoting someone to GM may also be beneficial in helping another user with GM-level features and or solving Game issues. Promoted to GMs, have limited control over a Game:
    • Cannot:
      • Change the next game time display.
      • Change the Game's description.
      • Change the Game's settings options, such as the version of Character Sheet that is set, toggling public access, changing the background image, toggling character import, or list the game in Looking for Players.
      • Delete the entire game.
      • Kick or Remove Players.
      • Clear the Chat Archive.
      • A Co-GM will not have access to the original Game‘s Creator‘s image library, character journals, handouts, decks, rollable tables, and other games' pages, however those elements that are being used within the game are available to the Co-GM. Images that are being used within the games' pages can be manipulated by the Co-GM as long as they remain within the game editor. If the Co-GM removes any of these shared elements they will not be available unless the Game‘s Creator restores them to play.
      • Use Transmogrifier.
    • Can:
      • Full access to all layers.
      • Create a new map page.
      • Put pictures and tokens to the tabletop from their image library.
      • Assign and edit tokens.
      • Add handouts, new characters, assign journals.
      • Move the Players ribbon to different maps.
      • Play music from the jukebox.
      • Read GM whispers.
      • Make macros and token actions and show or hide them from players.
      • Control dynamic lighting settings if the Game‘s Creator is a Pro or Plus subscriber.
      • Manage the Game‘s forum, including sinking and deleting posts.
  • Demote to Player will return a previously promoted GM back to Player.
  • Kick from Game will remove a Player from the Game. Visit this page to kick a player whether you are in-game or not. "Kick from Game" changes the game URL and removes the player from your game.


The menu gives you access to additional facilities for the Game.

Launch Game

Launch Game Button.png
Clicking on the Launch Game button will launch the Game on the Roll20 Virtual Tabletop.


GameDetails Menu Content.png
  • Chat Archive will open a new window that displays the entire chat history of the Game. Whispers from players are not logged in the chat archive.
  • External Journal is shown for Games with a Creator who has a Pro or Plus subscription. This link provides External Journal Access. GMs can view journal entries for unarchived Characters and Handouts. Players also have access and can view any Characters or Handouts they have control of in the Game.

Looking for Players

GameDetails Menu LookingForPlayers.png

The Looking for Players menu allows a Game's Creator to create or manage the Looking for Group Listing for their Game in Roll20's game directory where other Roll20 players can find it and apply to join it. You must include some basic information about your game in order to list it, including the type of game that you'll be playing and the date and time of the next game to be played.


GameDetails Menu Settings.png

The Settings menu provides access to many configuration options for the Game. The Game's Creator can access all of the options, while Promoted GMs can only access a couple. Players instead have the Leave Game option detailed below.

Game Settings

Displays the Game Settings Page.

API Scripts

Gives Creators and GMs access to the API Script Editor. The Game's Creator must be a Pro subscriber to have access to this feature.

Copy Game

Allows Creators to duplicate the Game. They can rename the duplicate, change its tags, and decide whether to keep all or none of the: Game Icon, Players and Player Settings (Including Macros), Pages, Decks and Rollable Tables, Chat Log, Journal (Characters & Handouts), Jukebox Playlist or the Game Forums. When you have everything designated for the duplicate, click the I'm ready, Create Game! button.

Clear Chat Archive

Allows Creators to PERMANENTLY delete the entire archived chat history from the Game.

Delete Game

Allow Creators to bring up a new window to confirm the deletion of the Game.

Roll Back Game

The Game's Creator must be a Pro subscriber to have access to this feature. Between the hours of 4 and 6 AM PST, a save state is made for every game on Roll20. Seven days’ worth of save states are kept on file before they’re rewritten with new save states. Pro users have the ability to roll back their game to any save state available from the past seven days to correct any drastic mistakes made to their game.

To commit a rollback, click “Roll Back Game.” This brings up a dialog box that allows you to choose the date of the save state you would like to roll your game back to. Select the date and click on the pink “Rollback” button to initiate the rollback process. This may take a minute or two, but once finished, the Game Details Page will prompt you when the rollback has successfully completed. Much like Applying Game Defaults, this too cannot be undone.

Leave Game

Allows player's to leave a Game. Once you leave a game, you no longer have access to the Game and it will no longer show up in your Games page.


The next section down the page holds the Details section, which shows specific information about the Game, from what will be played to when it will be played, as well as freeform text to describe the Game in detail.


This field shows what systems the Game's Creator has specified are being played in this Game. The Creator can edit the the Playing list by clicking into the box and choosing Popular systems from the dropdown.

  • If you don't see your preferred system listed, choose Other Games
  • Only the first 2 systems alphabetically will be shown in the Looking For Group Listing, so be sure to only choose two if you'll be using that system.

Next Game Will Be

This field is where a Game's Creator can set the date and time when the next session will occur. The time is automatically converted to the view's local timezone.

Note: 12:00pm is used to indicate a time of Noon, 12:00am is used to indicate a time of Midnight.

Game Description

This is where a Game's Creator can add a blurb advertising what to expect out of the game, flavor text or provide pre-requisites for potential players. This text field is really for anything the Creator feels would be convenient for the Players to know.

To edit the description simply click in the text and change the text to suit you. You can use Markdown formatting to customize the look of your description text. When you are satisfied with your changes, click the Save Changes button.

Game Addons

The Addon Section of the Game Details Page.
Game Addons, unlike Marketplace modules, are smaller content packages that are meant to enhance your existing games such as: custom card decks, maps, single encounter adventures and more. Once bought, these content packages are available via a dropdown menu in the Game Addons section of the Game Settings Page. Select the one you wish to add and click on the blue Add to Game button beside the drop down menu. When a Game Addon is appended to the game, it will be added to a bulleted list underneath the "Addon in [Title of Current Game]" list. This list is shown underneath the addon drop down menu and the blue Add to Game button.

Removing Addons

To remove any Game Addon content you've added to a game, you will need to delete it manually from inside the launched game. If you ever delete a Game Addon unintentionally, remove the Addon from the Addon List on the Game Details Page, then add it back in again.


The Forum section shows the ten most recent posts from the Game Discussion Forum.

+ Post New Topic

You can click the + Post New Topic button to start a new thread on the Game Discussion Forum.

View All Posts

This link will take you to the full Game Discussion Forum. This is a mini forum exclusive to the Game. It behaves exactly like the public Roll20 forums. The Game's Creator and Gamermasters have access to the Sink, Sticky, and Delete commands. The Sink command will keep a thread at the bottom of the forum regardless of activity. The Sticky Command will pin the thread to the top of the forum. The Delete command will remove the post's text from view by those who are not the Creator or Gamemasters, and deleting the first post in a thread will remove the entire thread from the Game Discussion Forum.