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Campaign Management

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Campaign Management

Campaign Tools

Campaign Tools menu
Details, Discussion Forum, Journal, Looking for Players Listing (Create), Chat Archive


Each campaign you create in Roll20 has its own dedicated details page. To get to it, click on the “View Details” link under a campaign in your list. This is where the campaign creator can send invites to players, add the campaign to the Looking For Group System, promote or kick players from the game and other campaign management functions. As a player, you can use the Details Page to load the campaign and leave input in the private campaign discussion forum.

Campaign Icon: You can upload an image from your desktop to display as the Campaign’s Icon. This image will visible on campaign list and Looking For Group (if enabled). This uploaded image will be added to your Art Library.

Campaign Name: You can change the name of your campaign at any time. Click on it to bring up an editable text box. Hit the Save button to accept the name change.

Playing: This is a field where you you list what RPG system or board game you’re running.

Next game will be: This is a field where you set up the time and date of the next session.

Campaign Description: This is where you could add a blurb advertising what you expect out of the game or flavor text to give your players an idea of what to expect. Or you can include pre-requisites for potential players. This text field is really for anything the GM feels would be convenient for the players to know. You can use Markdown formatting to customize the look of your description text.

Player List: This is a list of Player avatar icons who have been invited to the campaign. Any GM has the label “GM” listed under their avatar. If you mouse over an avatar icon, you’re given the ability to either Kick the player from the game or Promote the player to GM status.

  • Promote to GM: You can grant "Co-GM" status to a player with this option. This is useful for jointly running a campaign with someone else or if you would like to become a player in a campaign that you have created. Promoting someone to GM may also be beneficial in helping another user with GM-level features and or solving campaign issues. When you become a Co-GM, there are some important limitations to note;

  • Co-GM Can't: Change the next game time display. Change the campaign's description. Change the campaign settings options, such as the version of Character Sheet that is set, toggling public access, changing the background image, toggling character import, or list the campaign in Looking for Players. Delete the entire campaign. Kick or Remove the original owner GM. Clear the Chat Archive. A Co-GM will not have access to the original campaign creator's image library, character journals, handouts, decks, rollable tables, and other campaign's pages, however those elements that are being used within the campaign are available to the Co-GM. Images that are being used within the campaign's pages can be manipulated by the Co-GM as long as they remain within the campaign editor. If the Co-GM removes any of these shared elements they will not be available unless the campaign creator GM restores them to play.

  • Co-GM Can: Everything else particularly, namely, everything else that's in the game table. Full access to all layer's. Create a new map page. Put pictures and tokens to the tabletop from their image library. Assign and edit tokens. Add handouts, new characters, assign journals. Move the Players ribbon to different maps. Play music from the jukebox. Read GM whispers. Make macros and token actions and show or hide them from players. Control dynamic lighting settings if the original owner GM is a Supporter/Mentor.

  • Demote to Player: To return a previously promoted player back to player status, hover over the user's name and choose "Demote to Player".

Kick Player Prompt
  • Kick Player: Use this option to remove a player from your campaign. This will not remove a player from a live game, but they will be removed from the campaign and a new campaign share link will be created that can be shared with the other players.

Recent Campaign Discussion: The ten most recent posts from the campaign discussion forum are displayed in this section.

Campaign Options

Campaign Options menu

Launch Campaign: Clicking on this link will launch the campaign in Roll20 natively.

Launch in Google+ Hangout: Clicking on this link will begin the launch process of starting up the campaign in a Google+ Hangout.

Invite Players: This brings up a new window that lets you invite players via email addresses, review pending invites and gives you the unique game ID link that you can copy and paste to give to players.

API Scripts: If you’re a Mentor, this link will be available to pull up the API Script Editor.

Copy/Extend Campaign: This link allows you to duplicate the current campaign. You can rename the duplicate and change its tags. Then you can also decide whether to keep all or none of the: Campaign Icon, Players and Player Settings (Including Macros), Pages, Decks and Rollable Tables, Chat Log, Journal (Characters & Handouts), Jukebox Playlist or the Campaign Forums. When you have everything designated for the duplicate you click on the button “I'm ready, Create Campaign!”

Campaign Settings: This link will open a new window that displays the Campaign Settings. You can allow public access to campaign, change the campaign background image, allow players to import their own characters, or change the Character Sheet template.

Chat Archive: This link will open a new window that displays the entire chat history of your campaign. Whispers from players are not logged in the chat archive.

Clear Chat Archive: This will PERMANENTLY delete the entire archived chat history from your campaign.

Delete Campaign: This will bring up a new window to confirm the deletion of the current campaign.

Discussion Forum

This is a mini forum exclusive to the campaign. It behaves exactly like the public Roll20 forums. The campaign creator has access to the Sink, Sticky, and Delete commands. The Sink command will keep a thread at the bottom of the forum regardless of activity. The Sticky Command will pin the thread to the top of the forum. The Delete command will remove the thread from the forum.


GM's with supporter or higher subscriptions have External Journal Access. Journal entries for unarchived Characters and Handouts can be viewed, but not edited. Players also have access and can view any Characters or Handouts they have control of in the campaign.

Looking for Players Listing (Create)

Looking for Group is a tool that allows you to list your game in our game directory where other Roll20 players can find it and apply to join it. You must include some basic information about your game in order to list it, including the type of game that you'll be playing and the date and time of the next game to be played.

Chat Archive

The entire chat history of your campaign is shown on this page. GM's have the option to Show or Hide whispers. Players will still see whispers from themselves regardless if the GM hides them. You can clear the chat archive permanently using the Clear Chat Archive link found on the campaign details page. Although you can clear the chat history temporarily from the chatlog using the Clear Current Chat Log option from My Settings within the campaign editor, nothing has been deleted from the chat archive.